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New Email Rules from Google & Yahoo | Starting February 1, 2024

Google and Yahoo have implemented new rules affecting email senders to @gmail and @yahoo addresses. Aim of these changes to enhance mailbox protection against spam, phishing, and spoofing.

What does this means to you?
The new rules of Google and Yahoo’s may impact your communication effectiveness; However, following these rules will decrease spam emails and increases the likelihood of your emails reaching the inbox.

Key guidelines to follow:

  • Use your domain (@yourcompany.com) instead of free email domains like @gmail.
  • Authenticate your sender domain with SPF or DKIM.
  • Keep spam report rates below 0.3% (0.1% in Google Postmaster Tools).
  • Use a Transport Layer Security (TLS) connection for transmitting email.

For high-volume senders (over 5,000 emails/day):

  • Implement a DMARC policy, even if set to “none”.
  • Enable one-click unsubscribes and process within 2 days.

Bonus Tip:

Maintain clean email lists by removing outdated addresses.

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Missing vmail Folders .Sent, .Trash, .Drafts, .Junk, and Other

  • Missing Sent, Trash, Drafts, Junk, and Other Folders

Solution: Check whether the dot files are hidden. Make the dot files to show.

Horde

  • Click on the Folder Actions option.
  • Choose the Rebuild Folder List option.
  • Then choose the Show All Mailboxes option.

Roundcube

  • Go to Settings.
  • Click Folders.
  • Re-subscribe to each folder by clicking the check box.

Windows Mail

  • Click IMAP Folders.
  • In the Show/Hide IMAP Folders dialog box, select a folder.
  • Click Show.

Thunderbird

  • In the Folder pane, look for IMAP mail and right-click on it.
  • Go to Settings, click on Server Settings, then select Advanced.
  • Remove the checkmark on Show only Subscribed folders.
  • Click OK.

Microsoft Outlook Express

  • Under Folders on the left side of the screen, select the inbox for your email (NOT the one under Local Folders).
  • Click the Tools menu, then select IMAP Folders.
  • Select the desired folder(s).
  • Click Show.
  • Click OK.

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Thunderbird – set up new email account

Download thunderbird a mozilla project from https://www.thunderbird.net/en-US/download/ . Its free.

Install it to your computer.

How to create new mail account?

  1. Click on Menu icon in top right corner.
  2. Hover on “Option”.
  3. Click on “Account Settings”. You will get all your email account info here too.
  4. Click “Account Action” in bottom left corner.
  5. Then Click “Add Mail Account”
  6. Give Name, Email and Password.
  7.  

 

How to remove account from Thunderbird?

  1. Click on Menu icon in top right corner.
  2. Hover on “Option”.
  3. Click on “Account Settings”. You will get all your email account info here too.
  4. Select the email account you want to remove.
  5. Click “Account Action” in bottom left corner.
  6. Then click “Remove Account”.